music licensing success roadmap

​“The Music Licensing Success Roadmap” is designed to provide a comprehensive guide for musicians aiming to get their tracks placed in TV shows, films, and other media. Each stage covers crucial steps in building a successful music licensing career, offering tips, examples, and resources to help you along the way.

Step 1: Creating Sync-Ready Tracks
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The first step in licensing success is to create tracks that are suitable for sync placements. Music supervisors are looking for songs that can enhance visual media, so your tracks need to be both high-quality and emotionally engaging. It’s not just about having a great song — it’s about creating music that resonates with listeners and complements the mood or narrative of a scene.

To achieve this, your tracks should be professionally mixed and mastered to meet broadcast standards. Think about it like this: music supervisors are inundated with submissions, and low-quality production is an instant turn-off. If you’re not yet a good enough producer to achieve this goal, consider working with an outside producer to help you get your tracks up to speed.

For many of the tracks I’ve licensed over the years, I’ve recorded the basic tracks in my home studio and then collaborated with a more experienced producer, like Gary Gray for example, who helped finish the tracks by mixing and mastering them. This is more cost effective than simply going into a studio at the very beginning of your project and paying by the hour for the entire session, but can still make the difference in the track being ready to be licensed, or not.

Instrumental versions of your tracks are also essential since vocals can sometimes clash with dialogue in certain scenes.

Make sure your songs are emotionally impactful. Can they underscore a dramatic scene, a triumphant moment, or a romantic sequence? The goal is to study the kinds of music currently trending in sync licensing to get a feel for what works and write music that broadly works in the context of licensing without losing your unique voice. This isn’t as hard as it sounds, since most stories reflect universal themes that chances are you are already writing about.

Related resources:

Music Production Fundamentals — This 8 hour video course, led by #1 Billboard charting producer Gary Gray is focused specifically on how to produce Music for Licensing Opportunities by Independent Musicians and Home Studio and Project Studio owners. Backed by over 30 years of research and thousands of hours of hands-on experience in studios internationally, including a successful track record of licensing, radio airplay and album production — including released material for multi-platinum recording artists — this course is now available to you for a small fraction of the market value for such a course.

Included with your Sync Lab membership here:
pricing — THE SYNC LAB

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Step Two: Understanding and Registering Rights
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One of the biggest mistakes musicians make when trying to get their tracks placed is neglecting the legal side of things. You have to understand and protect your rights. For successful licensing, you need to be clear about what you own. Master rights refer to ownership of the recording itself, while publishing rights refer to the composition. If you’re collaborating, make sure you have clear agreements in place with your co-writers.
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Next, register your music with a performing rights organization, or PRO, like ASCAP, BMI, or SESAC in the United States. This is crucial for collecting performance royalties whenever your music is used. If you’re planning to manage your own licensing deals, consider setting up your own publishing company. This gives you more control over your music and allows you to negotiate from a stronger position. Setting this up can seem daunting, but there are tools and resources that make it manageable, like LegalZoom or consulting with an entertainment lawyer.

Related Resources:

The Complete Musician’s Guide To Music Publishing — An exclusive, in-depth, hour-long video course designed to empower musicians like you to create and run your very own music publishing company. No more middlemen or losing out on your hard-earned royalties. This course will teach you how to manage your own music, retain all your rights, and ensure you get paid what you deserve.

Included with your Sync Lab membership here:
pricing — THE SYNC LAB

The Ultimate Music Licensing Contract Bundle Navigating the complex landscape of music licensing can be challenging, but with The Ultimate Music Licensing Contract Bundle, you can streamline your processes and ensure you have all the necessary agreements at your fingertips. This comprehensive bundle includes a detailed breakdown of essential contracts, each designed to protect your rights and secure fair compensation for your work.

Included with your Sync Lab membership here:
pricing — THE SYNC LAB

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Step Three: Building a Professional Portfolio
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Once you’ve got your tracks and legalities sorted, the next step is to build a professional portfolio. Think of this as your calling card. When a music supervisor checks you out, they’re looking for ease of access and a clear sense of who you are. A dedicated website is a must. It doesn’t have to necessarily be fancy, but it should be simple to navigate and include your best sync-ready tracks.
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Use streaming links for your music so supervisors can easily access your work without downloading files. Also, include a concise bio that highlights your experience, along with any testimonials if you’ve had placements or received positive feedback from industry professionals.
Professionalism in presentation matters — a lot.

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Step Four: Researching and Targeting Opportunities
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Success in sync licensing depends on your ability to find the right opportunities and tailor your approach to fit specific projects. This isn’t just about casting a wide net; it’s about targeting the right people. Spend time watching TV shows, films, and commercials to understand what types of music are being licensed. Notice the kinds of songs that work in different scenes, and look for patterns.

​Explore platforms like TuneFind to see what’s trending. Then, dig into the industry to identify music supervisors who are a good fit for your style. If you’re serious about making connections, consider using a resource like IMDBPro to find contact information and past projects of music supervisors. Focus on up-and-coming films and independent projects too — they often have smaller budgets but provide valuable experience and industry connections.

Related Resources:

TuneFind: Music from TV Shows & Movies | Tunefind

IMDB Pro: IMDbPro Official Site | Start Your Free Trial

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Step Five: Establishing Industry Relationships
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Building relationships in this industry is key. It’s not just about talent; it’s about who knows you and trusts you. Networking might feel intimidating at first, but remember that everyone in the industry started somewhere. If you can, attend events like music and film festivals, industry conferences, or even local networking meetups. You don’t have to pitch your music right away. Instead, focus on getting to know people, understanding what they do, and making genuine connections. When it feels right, you can introduce your work.
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If you’re working remotely or during challenging times, consider engaging on professional platforms like LinkedIn or through dedicated music industry forums. A simple introduction with a short, personalized message can go a long way, especially if you’re reaching out to someone you admire or whose work you’ve followed.

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Step Six: Pitching to Music Supervisors
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When you’re ready to pitch your music, preparation is everything. This is where many musicians drop the ball by sending generic emails with links to every track they’ve ever made. That approach won’t get you far. Your pitch needs to be concise, professional, and targeted to the specific project or supervisor you’re reaching out to.

Start with a short introduction about who you are and why you’re contacting them. Don’t over-explain. Mention the tracks you’re including, and provide direct links rather than attachments or downloads. Keep the pitch short and clear, but include a brief narrative about each song’s emotional impact or ideal use. For example, if your track has a soaring chorus perfect for a victory scene, let them know. This helps supervisors visualize where your music could fit into their projects.

Related Resources:

Online Music Supervisor Directory — Your sync lab premium membership includes access to the full version of our online sync licensing directory, which includes an extensive list of music supervisors and their contact information, as well as music libraries, music publishers, music placement companies and more.

Email Templates — Craft the perfect email for every sync opportunity. Our professional templates help you reach out to music supervisors, libraries, and other industry professionals with confidence. Whether you’re submitting music or following up, these templates save you time and ensure your communication is clear and effective.

Learn more about The Sync Lab here:
pricing — THE SYNC LAB

Listen to my recent podcast with music supervisor Pamela Liptek here.

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Step Seven: Negotiating and Closing Deals
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If your music gets the interest of a music supervisor, congratulations — that’s a huge step. But now it’s time to handle the business side. Negotiating a deal can be nerve-wracking, especially if it’s your first one, but the key is to be clear about your licensing fees, sync terms, and royalty arrangements. Rates vary depending on the size of the film and the song’s role, so don’t be afraid to ask questions and gather all the information you need to feel comfortable.

If you’re not confident in your negotiating skills or don’t fully understand the terms being offered, consult an entertainment lawyer who can help you protect your rights and make informed decisions.

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Step Eight: Managing Royalties and Follow-Ups

Once your music is placed, the work doesn’t stop there. Managing your royalties and maintaining relationships is just as important as getting the placement in the first place. Keep track of your earnings with a reliable system — whether it’s a simple spreadsheet or a dedicated royalty management tool.

And don’t forget to follow up with the music supervisors or clients you’ve worked with. Send a brief message thanking them for the opportunity and expressing your interest in future projects. This kind of professionalism goes a long way and can help build lasting relationships that lead to more placements down the road.

Related resource:
Submission Tracking Tool — Stay organized and keep track of your music submissions with our powerful submission tracking tool. Whether you’re pitching to music supervisors or submitting to libraries, this tool helps you monitor where your tracks are being considered and their status.

Included with your Sync Lab membership:
pricing — THE SYNC LAB

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By following this roadmap, you can navigate the complex world of sync licensing with confidence and clarity. Remember, it’s a journey that takes time, persistence, and a genuine love for your craft.
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If you’re ready to dive even deeper, join The Sync Lab as a premium member to unlock all our resouces.

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